APPENDIX A
BY-
OWASSO PLANNING COMMISSION
ARTICLE
The name of this Commission shall be the Owasso Planning Commission hereinafter referred to as the "Commission".
ARTICLE II. MEMBERSHIP
Section 1. Number
The Commission shall consist of five (5) members.
Section 2. Qualification
Members shall reside within the city limits of Owasso and shall be nominated by the Mayor and confirmed by the City Council of Owasso.
Section 3. Code of Ethics
Any member to whom some private benefit, direct or indirect, financial or beneficial or otherwise, may come as a result of a public action concerning the Planning Commission, shall not be a participant in that action. The possibility, not the actuality of a conflict, shall govern. The individual experiencing a conflict of interest shall declare his interest, abstain from voting on the matter and refrain from any deliberations on the mater. The individual shall not discuss the matter with a fellow official for the purpose of influencing a decision thereon.
ARTICLE III. OFFICERS
Section 1. Officers
There shall be the following officers: chairman and vice-chairman.
Section 2. Election of Officers
Election of said officers shall be held annually at the first meeting of the Commission after July 1 of each year. The term of each office shall be one year commencing immediately upon the election of each officer. Any vacancy in office shall be filled by the commission for the unexpired term only.
Section 3. Duties and Powers
(a) Chairman - The chairman shall have the following duties:
(1) Preside at all meetings.
(2) Assist in preparing the agenda.
(3) Follow the agenda.
(4) Allot all sides of a case to be heard.
(b) Vice-Chairman - The vice-chairman shall preside at all meetings in the absence of the chairman.
ARTICLE VI. COMMITTEES
The Commission may establish any, and as many, standing committees as it deems desirable. A motion to establish a standing committee and its membership shall receive a vote of three members. The duties are subject to be reviewed by a standing committee and may also be outlines and passed by an affirmative vote of three members.
ARTICLE
Section 1. Time and Place
The meetings of the Commission shall be held in the City Council meeting room at Old Central, unless otherwise provided by the Commission for particular meetings. The meetings shall be held at 6:00 p.m. on the Monday following the first Tuesday of each month as needed unless otherwise set by the Commission. Special meetings may be held on call of the chairman at such time and place as may be designated.
Section 2. Quorum
Three
members shall constitute a quorum.
ARTICLE VIII. VOTES
In making any recommendation, adopting any plan, or approving any proposal, action shall be taken by not less than three members of five members regardless of the number of members absent.
ARTICLE IX
For the purposes of rulings from the chair or other parliamentary decisions, Robert's Rules of Order Revised shall control.
ARTICLE X. ABSENCES OF MEMBERS
When a member fails to attend three consecutive regular or special meetings, or if a member fails to attend two-thirds of the regular or special meetings held during any six month period, the Commission may request the Owasso City Council to replace that member.
ARTICLE XI. AMENDMENT
OF BY-
Any proposed amendment to these by-laws shall be presented in writing to the members of the Commission at a meeting and shall require an affirmative vote of three members.
APPENDIX B
BYLAWS
OWASSO BOARD OF ADJUSTMENT
ARTICLE I. NAME
The name of this Board shall be the Owasso Board of Adjustment hereinafter referred to as the "Board".
ARTICLE II. MEMBERSHIP
Section 1. Number
The Board shall consist of five (5) members.
Section 2. Qualifications
Members shall reside within the city limits of Owasso and shall be nominated by the Mayor and confirmed by the City Council of Owasso.
Section 3. Code of Ethics
Any member to whom some private benefit, direct or indirect, financial or otherwise, may come as a result of a public action concerning the Board of Adjustment, shall not be a participant in that action. The possibility, not the actuality of a conflict, shall govern. The individual experiencing a conflict of interest shall declare his interest, abstain from voting on the matter and refrain from any deliberations on the matter. The individual shall not discuss the matter with a fellow official for the purpose of influencing a decision thereon.
ARTICLE III. OFFICERS
Section 1. Officers
There shall be the following officers: chairman and vice-chairman.
Section 2. Election and Officers
The Board of Adjustment shall conduct an annual meeting each year on the regular meeting date in June which, in addition to their regular business, shall be for the purpose of conducting an election of officers to serve for a term of one (1) year from the date of election. Any vacancy in office shall be filled by the commission for the unexpired term only.
Section 3. Duties and Responsibilities
(a)
Chairman - The Chairman shall be
responsible for presiding at the meeting of the Board and insuring that all
requirements of the Ordinances of the City of
(b) Vice-Chairman - The Vice-Chairman shall serve as chairman in the absence of the chairman and at those times comply with the responsibilities and duties of the chairman.
(c)
Board Members - Each Board members is an equal
and shall be responsible for the conduct of Board business in a dignified and
orderly manner to demonstrate and reflect the high character and moral
integrity of each of the Board members.
At all times Board members shall maintain strict impartiality and
concern themselves solely with the health, safety and welfare of the citizens
of the City of
ARTICLE IV. MEETINGS
Section 1. Time and Place
The
meetings of the Board shall be held in the City Council Chambers at Old
Central, unless otherwise provided by the Board for particular meetings. The meetings shall be held at
Section 2. Three members shall constitute a quorum.
ARTICLE V. MOTIONS
Section 1. Motions
All items of public business coming before the Board on application shall be determined by motion, second and vote of the Board unless the Board fails to receive a motion or a second to a motion. Delegation of authority for the performance of purely administrative functions and such other items as the Board may determine may be acted upon by the simple agreement of all members present.
Section 2. Votes
The approval of applications coming before the Board shall require 3 affirmative votes of those members present; unless 3 affirmative votes are cast the application shall be considered denied. On administrative questions (i.e., interpretations), a majority vote of the members present at the meeting shall be decisive. The vote shall be by roll call.
ARTICLE VI. PARLIAMENTARY PROCEDURE
For purposes of rulings from the chair or other parliamentary decisions, Robert's Rules of Order Revised shall control.
ARTICLE
When a member fails to attend three consecutive regular or special meetings, or if a member fails to attend two-thirds of the regular of special meetings held during any six month period, the Board may request the Owasso City Council to replace that member.
ARTICLE VIII. AMENDMENT
OF BY-
Any proposed amendment to these by-laws shall be presented in writing to the members of the Board at a meeting and shall require an affirmative vote of three members.
ARTICLE IX. MEETING PROCEDURE
Section 1. Opening Procedure
(a) The Chairman, or in the absence of the Chairman the Vice-Chairman, shall call the meeting to order noting the time and date, and shall call the roll indicating those members absent. Before order of business shall be conducted on any board of Adjustment application, or any item that requires publication, the Chairman shall check to assure that all requirements of Notice of Public Hearing have been completed. Application shall be continued if said Notice is not complete.
(b) Each agenda item shall be announced by the Chairman in the order that it appears on the published agenda unless otherwise agreed to by a majority vote of the Board members present.
Section 2. Public Hearing Procedure
(a) The Chairman shall then call on persons on the Board's staff for a detailed statement and history of the item under consideration.
(b) The Chairman shall call on applicant or applicant's representative for presentation of the application. In the absence of a statement by the applicant or applicant's representative, the staff's statement may be considered by the Board.
(c) After presentation of the application as above set out, the Chairman shall provide all persons present an opportunity to speak for or against the application. The order of speaking opportunity shall be determined by the Chairman. The Board may by majority vote at any time call a halt to speaking opportunity when it appears the statements are repetitious.
(d) Any members of the Board may at any time during the presentation of an agenda item ask questions of the applicant, persons on the Board's staff, other Board members or interested parties without being recognized by the Chairman, however, each member shall conduct himself in a business like manner when asking such question or questions. In the event disorder should erupt among board members during the questioning process, any Board member may move to grant the Chairman the temporary right to require recognition before speaking. Amy member of the Board shall be entitled to make a motion that the presentation has become repetitious, call for a second and vote on the question at any time after allowing proponents and opponents an opportunity to present all issues having merit in relation to the application.